12) Completing Your Task

Once your post is edited, and you’ve made the changes, you’ll either:

  1. Upload the post to WordPress and publish it OR
  2. Upload the post to WordPress and save it as a draft, tagging the project manager OR
  3. Tag the project manager in both Asana and the client sheet

1.   Upload the post to WordPress and publish it

Once the post is live, copy the live URL.

In the Content Sheet

Here you’ll need to fill in your live link. Then under the Status column, you’ll mark the topic’s status as “Complete”.

While you’re in the content sheet you should also make sure that you have added in a link to your Google Drive Folder in the ‘Task/Folder” column, also make sure that the “Month” and “Edited” column are complete as well as “Upload points”.

In the Client Sheet:

In the client sheet or internal status sheet, you’ll change the status to “Complete”, and paste the live link and your words in their columns.

In Slack

On Slack, you’ll send a message to the #content channel saying “*POST NAME* is live *insert link here*”.
For example: “‘CBD Oil For Dogs’ is live: https://comparenreview.co.za/best-cbd-oil-dogs/.”

In Asana

Once you’ve done all of this, past the live link in the Asana task description and complete the task.

2.   Upload the post to WordPress and save it as a draft, tagging the project manager

If the post is uploaded to WordPress but still needs to be checked by the client, you won’t be able to get the live link. In this case, you’ll need to tag the project manager in the Asana task and the client sheet. They’ll then tag the account manager when they’re happy with the post.

In the Content Sheet:

In the status column, you’ll change the status to “With Client”. You also need to check that you’ve added a link to your Google Drive folder and filled in as the Month and editor column.

In the Client Sheet:

In the client sheet, you’ll change the status to “Saved as WordPress draft” or “Editing”. Then you’ll add a comment on this block and tag the project manager.
You’ll also add in the link to your Google Drive folder under “Folder”, final words and the month.

In Slack

Once you’ve tagged the project manager, send a message to the #content channel on Slack saying “*POST NAME” is saved as a WordPress draft, in the client sheet and *”PROJECT MANAGER NAME” is tagged.”
Eg. “Escape Proof Cat Harness is saved as a WordPress draft, in the client sheet and Tammi tagged.”

In Asana

Only once the account manager has approved your post, you can complete the task.

3.   Tag the project manager in both Asana and the client sheet

If you don’t need to upload the post, you also won’t be able to post a live link. Instead, you’ll tag the project manager in both Asana and the client sheet. When they’re finished reviewing the post, they’ll tag the account manager.

In the Content Sheet:

Once the account manager has approved your post, you’ll go into the content sheet, and change the status to “With Client”. While you’re there, you should also ensure that you add you’re Google Drive folder link, the month, and editor column to the content sheet

In the Client Sheet:

In the client sheet, you’ll change the status to “editing” and tag the project manager. Here you’ll also add in your Google Drive folder link, the month and your final words.

In Asana

Once the account manager has reviewed your post, go into Asana and complete your task.

In Slack

Once you’ve updated the client sheet, send a message on Slack to the #training channel to notify everyone that you’ve completed your post (further on in your internship you’ll send a message to the Slack #Content channel).
When you’re writing a client post, this will look like this:
share your post
When you’re working on an internal site, you’ll post the live link to the site after you’ve uploaded it to WordPress, but we’ll discuss this more in the next lesson.

Over To You

Complete the quiz below to test your knowledge of our writing process from start to finish.