How to Send Work for Edits

Once you’ve finished writing your post, you’ll need to get it edited. But before you send your post to get edited, please make sure you read through your work and run a spelling and grammar test. This can be found in your Google Doc, at the top menu, under ‘Tools’.

It’s also a good idea to add the Grammarly extension to your browser. This not only picks up spelling and grammar mistakes, but you can also use it to make sure you’re writing in the correct English (British/ American).

Once you’ve read through your post and checked your spelling and grammar, it’s time to send the post in for editing. We’ve got a great team of editors who will be more than happy to read through and refine your post.

Steps For Getting Your Work Edited

Below you will find a step-by-step process of how to get your work edited.

Step 1: Get a Shareable Link

In your Google Doc, click the share button in the top right corner.

editing share

Ensure that the permission is set to “Anyone with the link can edit”. The default setting is that anyone in the link can view, you need to change this; otherwise, the editor can’t do their job.

Once you’ve made sure that the settings allow anyone with the link to edit, select “Copy link”.

sharing your work

Step 2: Share The Link

Paste the Google Doc link into the comments section of your Asana Task. In the top right corner, you’ll see an icon that looks like two chains, click on this to copy the task link.

editing asana

Paste the Asana task link into the Slack #Editing channel and ask someone in the team to please edit it. Whoever is available will reply to let you know that they are editing it.

editing slack

Lastly, go back to Asana and tag the editor in the correct subtask.

tag editor asana

When they are done, they will tag you in both Asana and Slack.

Step 3: Make the Changes

Once you’ve been tagged in Asana, you need to check that the editing Asana subtask is marked as complete. Then you can start making any necessary changes to your document. Please don’t go into the doc and make changes until the editor tells you they are finished!

Before you submit the post, you need to make sure that all comments and suggestions are resolved (unless otherwise specified).

In some cases, you might need to leave comments for the client. To do this, select a specific section of the text and click the comment icon at the top.

Sharing Google Docs

Step 4: Complete the fields in the content sheet

Once you’ve made all the changes, go back to the content sheet and fill in: Status; Task/Folder; Words and Editor.

task sheet details

Step 5: Enter the details into the client sheet

Next, enter the post details into the client sheet, tagging the managing editor and assigning the subtask to them. You can find out who the managing editor is on the content sheet in the tab “Websites/Clients” under the “strategist/manager” column. If this column is blank, tag the managing editor (Tammi).

managing editor

To do this, all you need to do is click on the status column, add a comment and then type in ‘@’. Then, when you type in another letter, it’ll give a list of all the people you can tag. When you click on their name, select ‘Assign to ”.

assign to editor

Now you wait for the editor to notify you that they have finished so that you can go in and make the changes.

Over to You

Click ‘Complete’ and go to the next lesson.